Snelling is recruiting a qualified professional for a Reception/Administrative Support role in the Birmingham area. This role is essential for managing front desk operations, supporting administrative functions, and ensuring a smooth, organized office environment that enables our accountants to focus on client service and technical work. Starting Salary: $50,000.
Front Desk/Admin Operations for Reception/Administrative Support:
- Welcome and direct clients, visitors, and staff in a courteous and professional manner.
- Answer and route incoming calls; manage voicemail and general inquiries, including those from clients regarding tax, audit, and consulting services.
- Maintain a clean and organized reception area, reflecting the firm’s commitment to professionalism.
- Schedule meetings, manage calendars, and coordinate appointments for accountants, auditors, and firm leadership.
- Prepare and distribute internal communications, client correspondence, and appointment reminders.
- Assist with document management, filing, scanning, and basic reporting as needed.
- Order office supplies and coordinate facility maintenance requests.
Client Service Support Duties for Reception/Administrative Support:
- Assist with client intake, including gathering basic information and directing clients to the appropriate staff member.
- Support the accounting team with administrative tasks related to client engagements, such as organizing tax documents, audit files, and engagement letters.
- Participate in team meetings and contribute to process improvement discussions.
Qualifications Needed for Reception/Administrative Support:
- 3-5 years experience as an administrative assistant, or office support role, ideally in a professional service or accounting environment.
- Strong organizational skills and attention to detail with excellent verbal and written communication skills.
- Proficiency in Microsoft Office Suite; experience with accounting software or document management systems is a plus.
- Ability to handle confidential information with discretion.
- Positive attitude, adaptability, and willingness to learn new systems and processes.
How to Apply:
Qualified candidates should apply online here or email their resume to whittney@snellingbham.com for immediate consideration. Resumes will be reviewed promptly, and applicants who meet the criteria will be contacted to schedule an interview. For more information, contact Whittney Taylor at 205-879-9950.
Qualified candidates should apply online here or email their resume to whittney@snellingbham.com for immediate consideration. Resumes will be reviewed promptly, and applicants who meet the criteria will be contacted to schedule an interview. For more information, contact Whittney Taylor at 205-879-9950.
Snelling is a full-service recruiting firm, proudly serving Jefferson and Shelby Counties for over 70 years. We place candidates in temporary, temp-to-hire, and direct hire roles. Snelling is a drug-free workplace. All inquiries are strictly confidential, and all search fees are paid by our clients.
